Guidelines
Early upload (72 hours prior) for many presentations is necessary to screen for technical issues that may create problems during presentations.
Questions?
Contact us at [email protected] or visit our page here.
You MUST have disclosure information in the second slide of your presentation. Download the required template and select the relevant slide: Nothing to disclose OR you have disclosures.
Bad |
Good |
PROBLEM: Branded product logos are visible. ![]() ![]() |
SOLUTION: Replace product logos with plain text (generic fonts). ![]() ![]() |
BAD EXAMPLE: Promotion for Single Commercial Product and use of Stock Video or Pictures. ![]() ![]() |
GOOD EXAMPLE: Cannot be identified with any company or product. Academic center branded slides are acceptable. ![]() |
The primary purpose of a citation is to enable a peer to Look-up that reference.
- Journal Articles.
- First Author, Journal, Year, Volume, Page numbers.
- Electronic Journals or In-Press.
- First Author, Journal, Year, Doi.
- Live Meeting Presentation or Poster.
- Presenter, Title of presentation, Meeting, Year.
- If downloaded from a website, then Presenter, Meeting, Year, URL.
Bad Slide |
Good Slide |
PROBLEM: Reference Information is Inadequate. ![]() |
SOLUTION: Multiple References and Readable, Adequate Detail to Find Papers. ![]() |
BAD: This Slide lists 8 Presenters and, Thus, Requires Complete Disclosure Information for ALL 8 Individuals. ![]() |
GOOD: Only the speaker/presenter is listed on the Title Slide. Others are acknowledged (next slide). ![]() ![]() |
Bad Slide
Good Slide
Using a patient’s photo violates HIPPA privacy laws unless express permission has been given. We don’t know whether your patient has approved.
![](https://assets.crfconnect.com/meetings/cto2023/resources/Pic_1.jpg)
1. Hide patient identity.
2. Send patient HIPAA release to CRF® ([email protected]).
3. Add patient HIPAA release at end of presentation to show the patient has approved.
![](https://assets.crfconnect.com/meetings/cto2023/resources/Pic_2.jpg)
HIPAA Violation Displaying Patient Identifying Information.
![](https://assets.crfconnect.com/meetings/cto2023/resources/Pic_3a.jpg)
Patient identifiers are covered. Consider covering identifiers when age, sex, and institution are visible.
![](https://assets.crfconnect.com/meetings/cto2023/resources/Pic_4.jpg)
All presentations must meet the following requirements:
- Be based on current science, evidence, and clinical reasoning, while giving a fair and balanced view of diagnostic and therapeutic options.
- Use generic names instead of trade names. If trade names are used, the presentation should include trade names from multiple companies to create a balanced view, when appropriate.
- Conform to the generally accepted standards of experimental design, data collection, analysis, and interpretation.
- Be free of marketing or sales of products or service.
- Slides should not be promotional. They
cannot contain industry backgrounds, advertisements, product promotion, corporate logo(s), trade name(s), device name(s) or product-group message of an ineligible company (any entity whose primary business is producing, marketing, re-selling, or distributing healthcare products used by or on patients). - If showing an image of a product or device, the trade name and logo must be covered over.
- If referring to a product or device name do not include ™ or ®.
- Clearly describe the level of evidence on which the presentation is based and provide enough information about data (study dates, design, etc.) to enable learners to assess research validity.
- Ensure that, if there is a range of evidence, that the credible sources cited present a balanced view of the evidence.
- Address any potential risks or adverse effects that could be caused with any clinical recommendations.